Create online, in-person, or hybrid classes

You can customize the schedule of your class by choosing between specific dates or a recurring weekly basis. Under the Frequency section, select Specific Dates for one-time events like private classes or a one-off webinar, or Repeats Weekly On for ongoing classes. The frequency of your class can be determined by the goals of the event or the number of attendees you expect.

Specific dates

1. Under Frequency, select Specific Dates.
2. In the schedule box, set the date and time schedule of the class.
3. (Optional) To allow registrations for new students, select the Allow New Registrations checkbox.
4. To add or remove a date, select the plus ➕ or trash 🗑️ icon, respectively, next to the schedule box.

Repeats Weekly On

1. Under Frequency, select Repeats Weekly On.
2. Select the date when the weekly schedule will start. This also indicates which days of the week the class will recur.
3. Select how you plan to end the weekly class.
   • Valid for weeks: You can set how many weeks the class will recur.
   • Till date: Select this option to select a specific date to end the class.
   • Ongoing: Select this if you want the class to be available weekly until no specific end date.
4. Select the start and end time schedule of the weekly class.
5. (Optional) To allow registrations for new students, select the Allow New Registrations checkbox. 

You can host an online, in-person, or hybrid class based on your preference. If the meeting is mostly composed of discussions and presentations, some conduct online classes as there is usually no need for a meet up. For some, however, they conduct in-person classes to facilitate their lessons such as yoga activities, culinary lessons, swimming lessons, and so on.

Create an online meeting

Online classes are a convenient and flexible way to host classes and share knowledge. They are ideal for discussions and presentations that don't require hands-on activities and for those who can't attend in-person classes due to distance, time constraints, or health concerns. Online classes allow for real-time interaction and participation from anywhere with an internet connection.

1. Under Location, select Create Online Meeting.
2. Select how you want to add an online meeting.
   • Auto-generated: Select this to create a new meeting. Make sure that you have already integrated your Zoom account with Wajooba. Otherwise, this will be shown as greyed out.

     ⚠️ Note that the start and end time of your event is very important when you’re setting up a Zoom online meeting. The Zoom meeting exactly starts and terminates the meeting at the schedule you set.

   • Manual URL: Select this option if you haven’t integrated your Zoom account yet or you’re using other applications such as Google Meet, Microsoft Teams, and so on. Use this option as well if you’re creating a class or event organized and will be facilitated by a partner training brand since they’ll use their own meeting link most of the time.

Set up in-person location

In-person classes offer a more hands-on and interactive learning experience, allowing for personal engagement with the instructor and fellow students. These types of classes are well-suited for subjects that require physical demonstrations and participation, such as cooking, art, and fitness classes. In-person classes also provide an opportunity for networking and building personal connections, making them a great choice for workshops, conferences, and other professional development events.

1. Under Location, select the Set in-person location checkbox.
2. Enter the room name and the address of the venue in the Room Name and Location fields.

Facilitate a hybrid class setup

You can opt for a versatile and flexible learning experience by setting up hybrid classes, which combine both online and in-person elements. This provides convenience for students who may have scheduling conflicts or prefer to follow social distancing and safety protocols during the current pandemic. By offering a hybrid option, you can accommodate a wider range of participants, allowing for both physical and virtual participation in your classes. Learn more about hybrid classes.

If you plan on facilitating a hybrid class, you’ll need to select both  Create Online Meeting and Set In-person Location and provide the details for the meeting details and location for both.

In hosting a class, having a facilitator is crucial. You have the option to appoint either a teacher or an organizer as the host. The host will have the necessary administrator privileges to lead the class, including the ability to record the screen, share files and screens, and more. They can even delegate these responsibilities to someone else if necessary.

Teacher

A teacher is someone who belongs to your organization. They facilitate one or more of your courses and its classes, events, and contents. They can have any roles in your account as long as they have the “teacher” permission enabled.

1. Under Host, select Teacher.
2. From the Teachers dropdown, select the name of the teacher who will facilitate the class or event.

   💡 If they are not in the list, make sure that they have the “teacher” permission enabled in your user account settings.

Organizer

Organizers, on the other hand, are individuals or organizations who you partnered with, or you have invited over to conduct the class. For example, you can create and promote an event hosted by a partner organization to your students, especially if it is related to a topic you’re teaching. 

1. Under Host, select Organizer.
2. In the Host field, enter the name of the partner individual or organization facilitating the class.

When hosting a class, it's important to set the maximum number of attendees to ensure a smooth and efficient learning experience for all participants. The online meeting platform and venue capacity also play a role in determining the maximum number of attendees. 

To specify the maximum number of participants, simply enter the number in the Max Attendees field. This way, you can ensure that everyone has a comfortable and productive experience during the class.