Create and host an academy class

Before anything else, let’s start with importing your contacts. Aside from the efficiency it could provide compared to manually entering them to the system, importing your existing contacts can greatly help you in building your network and maximize marketing and sales. 

You can import your contacts in bulk or by uploading a file (.csv, .tsv, or .txt) without worrying about duplicates as it overwrites the fields existing contact on your account.

A course is the program of study for a particular subject that you’ll teach. It holds all the class sessions, online or in-person, that your students can attend in order to learn and practice the subject or skill you are teaching. For example, a dance or yoga course with weekly classes.

We’ve created a detailed guide to help you create the course for your classes. This includes all the requirements you’ll need to help you kickstart your business, such as setting up the pricing for your memberships and customizing the sales page you’ll use as a landing page when you start marketing your course and its classes.

After you submit the course you created, it will not be published yet to provide you a chance to review its details. Once you’re ready, you can publish the course to make it live and available to the viewers of your public website. This allows you to start your marketing and accept new registration for the course.

Since we’ve just imported your existing contacts, you can now add them as attendees to the course, especially if you’re continuing a class and only switching platforms to Wajooba.

As soon as you add them, they will receive a welcome email that they’ve been added to your course. Consecutively, they will receive another email with their login credentials so they can log in to their own Wajooba profile which gives them access to all the courses they enrolled for, their class calendar, memberships, and invoices.

The classes are the scheduled sessions on your course. Depending on the class that you want to facilitate, you can host online, in-person, or hybrid classes to meet your students. You can also schedule your sessions with them depending on the goals you set for your business. 

To help you with this, we created a detailed guide on how to add a class onto your course. It includes setting up your class schedules, location, host, and maximum attendees. 

All your class sessions will show on you and your student’s account calendar. This will help you to keep track of your schedule and not miss any sessions that you have planned.

You can start hosting class sessions. You and your students can refer to the class calendars to keep track of your schedules. In case of any class cancellations or reminders before the class starts, you can also send them an email and SMS or standing alerts and notifications.

During or after the class, Wajooba also features a way to check your students’ attendance to help you track their participation and progress.

After the class, you can opt to provide your students with recordings of the class and upload it as supplemental videos or files to give them a chance to go back and review the topic you discussed during the session. 

You already have your academy class in place. The next thing you have to do as a facilitator is to keep track of your students’ progress and performance. 

Tracking their progress greatly contributes to your strategy such as conducting reviews, holding private classes, hosting one-on-one sessions with guardians, and so on to further help your students grasp the whole context and objectives of your course.